All conference attendees agree to comply with all rules and conditions of the University Risk Management and Insurance Association (URMIA). This includes adherence to general standards of professional conduct in URMIA’s Event Safety & Responsibility Policy and our URMIA Code of Ethical Conduct and any additional information that may come in correspondence regarding the conference, be posted onsite, and in virtual spaces.

Attendance Policy

Attendees must register in advance with their actual name and organization for admission to conference activities. Registration may not be used for advertising, promotions, giveaways, sweepstakes, or other trade purposes without express written consent from the executive director.

In-Person Experience

Attendees must wear an URMIA name badge during the conference. A name badge will be provided and is required for admission to all activities and events. Badges are closely monitored to prevent unauthorized persons from participating.

Virtual Experience

Do not share links or login credentials granting access to conference sessions and materials. Access is closely monitored to prevent unauthorized persons from participating in the event.

Cancellation Policy

Full Conference In-Person Experience

There are no refunds of registration fees for the In-Person Full Conference Experience. If you are unable to attend, you may transfer your registration to a colleague or convert to the Virtual Experience at no additional cost.

If URMIA is unable to host the conference in person, we will transfer your registration to an all-virtual conference experience. Your registration will grant you full access to that event, including recordings.

Other In-Person Options

Special event refund requests made on or before August 28, 2026 may be granted, minus a $25 processing fee per registrant, for the following registrations/events/activities:

  • Pre- and Post-Conference Workshops
  • One-Day Conference Registrations
  • Guest Meal Package
  • Golf Outing

No refunds will be issued for requests made after August 28, 2026. Without exception, ticketed tour fees are non-refundable regardless of date requested.

Virtual Experience

There are no refunds of registration fees for virtual attendance. Recordings of designated sessions will be available on-demand for one year.

All Registrations

If URMIA must cancel this conference completely, liability is limited to registration fees paid only. URMIA is not responsible for other expenses incurred, including travel, accommodation, and system requirements for virtual attendance.

Substitution Policy

Registration substitutions are allowed prior to the beginning of the conference. Send the name of the registrant and the substitute's name and contact information to the URMIA Office.

Payment Policy

Online registration allows for full payment by credit card or electronic check through our secure payment processor. Institutions that cannot make an immediate payment may select the "Pay Later" option to complete the checkout process. All balances must be paid in full by October 10, 2026.

Multiple payments can be made to pay an invoice in full (e.g., one payment made for registration fee and one payment made for tour participation).

Payments can be securely processed using the direct pay link in your confirmation email. Checks made payable to URMIA should be sent to:

      URMIA
      PO Box 1027
      Bloomington, IN 47402

Fee payments are not deductible as charitable contributions for federal income tax purposes.

Accessibility

We will do our best to accommodate persons with disabilities by ensuring access to all association-sponsored educational programs and social activities. If you have special needs, please list required accommodations when prompted during online registration. You may also contact URMIA for further clarification.

No Solicitation

Registrants may not send bulk email or mass solicitations to URMIA conference attendees. The online community, URMIAnetwork, may not be used to market or sell products or services. Attendees are encouraged to use the online community to ask questions, share ideas, connect with each other, and coordinate activities that do not compete with URMIA programming.

Appearance Release

Photographs, screen grabs, audio recordings, and videos may be captured by URMIA or its agents and employees during the conference. By registering for this event, attendees grant permission to URMIA to utilize any such images and recordings for commercial and promotional purposes, in any medium or context now known or later developed, without further authorization. The attendee shall have no right of approval, no claim to financial compensation, and no other claim arising out of such use of the attendee’s name, likeness, image, voice, statements, and/or surroundings.

Content and Communications 

URMIA is a non-partisan, non-profit educational organization of Risk Management & Insurance  professionals serving higher education. All content and communications are educational in nature. No content or communications in this meeting are meant to constitute legal advice or counsel, nor are any communications intended to promote, nor should they be construed as, a partisan position on any issues discussed.

Inclusive Language 

This presentation encourages participation by all and use inclusive language. URMIA is committed to fostering an inclusive and respectful environment by acknowledging and respecting diverse backgrounds, identities, and experiences. As part of this commitment, we ask all speakers to consider the following guidelines regarding language usage in their presentations.

Share Content Responsibly

You may not sell, distribute, stream, or otherwise use any part of the conference programming or content (live or recorded) other than for personal, archival use without prior written consent by the executive director and session presenters.

We encourage you to share your conference experiences in social media. As a courtesy, ask permission before posting or tagging photos of others.

Antitrust 

URMIA is dedicated to full compliance with state and federal antitrust laws.   The purpose of these laws is to preserve and promote free competition. All members and participants are reminded that while URMIA encourages the exchange of ideas and industry knowledge, any discussion or action that could be construed as an agreement among competitors to restrict competition is prohibited and should be avoided. URMIA respectfully requests that all organizations and individuals comply with antitrust laws and conduct themselves in a manner that avoids the suspicion that the law is being violated. Such activities could include, but may not be limited to, discussing or exchanging information regarding individual institution pricing, premiums, terms and conditions of insurance, strategies for vendor negotiations, quality ratings of vendors or customers or any matters that may lead to anti-competitive behavior.   

If you are uncertain whether a topic is appropriate for discussion, please consult with URMIA’s executive director.

Acknowledgement Required 

Acknowledgement of these terms is required for registration. By registering, you acknowledge that you have read and will obey its terms. If you have any questions or concerns regarding the terms, please contact the executive director.